Release Process
PLAYER RELEASE POLICY AND PROCEDURE
PURPOSE
The Alberta Field Lacrosse Association (AFLA) exists to provide opportunities for the growth, development, and enjoyment of field lacrosse in Alberta. To this end, Member Associations are expected to include every registered player on one of their teams OR to work cooperatively with other Member Associations to address release requests. This procedure explains how player release requests will be managed by the AFLA and its Member Associations (MA’s) members.
SCOPE
All Member Associations - Alberta Field Lacrosse Association
RESPONSIBLE PARTY
The Alberta Field Lacrosse Association Board of Directors
RELATED BYLAWS OR REGULATIONS
Regulation 1 - Boundaries
Regulation 8 - Registration
1. RELEASE APPLICATION PROCESS - GENERAL
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Players requesting a release, regardless of the reason, must first register with the Member Association that they are seeking a release from the Releasing Association. The Releasing Association is the Association in which the player resides and whose boundary the player would normally be assigned to.
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This is done to allow the AFLA to systematically track player releases. The RAMP system will be used for all registrations.
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When registering with Releasing Member Association in the RAMP system, the player should provide all required information in order to fully register, including the payment of registration fees.
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Once registered in RAMP with the Releasing Member Association, the player must complete a copy of the AFLA Player Release Form (attached to this procedure) and submit it, by E-mail, to the Registrar of that Member Association for consideration.
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On the AFLA Player Release Form the player will be asked to identify the Member Association that they wish to be released to (the Receiving Association) and the specific reason(s) for which they are seeking a release.
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Member Associations, barring exceptional circumstances, will review and render a decision on all release requests within 72 hours of receipt of a Player Release Form.
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Releases that are approved by the Releasing Member Association will be sent to the Receiving Member Association for their approval. If both Member Associations (the one releasing the player and the one receiving the player) agree to the release, then the player may play for the club outside their resident boundary.
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The Releasing Member Association will complete the release process in the RAMP system. Once this is completed, the player’s registration will be transferred with the RAMP system from the Releasing Member Association to the Receiving Member Association. The Releasing Member Association will invoice the Receiving Member Association for any applicable fees
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Unless specifically stated to be otherwise, releases are effective for one season only.
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If the Releasing Member Association does not agree to the release, the release request will be directed to the AFLA Executive Committee for review and decision.
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The Executive Committee will consider the Player Release Request form in determining their decisions. The two (2) Member Associations involved may make submission to the Executive Committee as well. All submissions must be in writing. The player and the Member Associations will be provided with copies of all written submissions and will have the opportunity to respond in writing.
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The Executive Committee’s decision will be final and binding. There is no appeal at the AFLA or the Alberta Lacrosse Association (ALA) level.
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Decisions relating to player releases heard by the AFLA Executive Committee will be made in a timely manner and before the deadline for declaring teams (July 5).
2. RELEASE APPLICATION PROCESS - GRANDFATHERED PLAYERS
2.1. Players and their immediate family members who reside in the same household and who have been continuously registered with a Member Association outside of their resident Member Association are eligible to apply for an exception from AFLA Regulation 1.0 Boundaries.
2.1.1. Such players are termed, “grandfathered players,” for the purposes of the Regulation and this procedure.
2.2. All Member Associations will grandfather players and their immediate family who reside in the same household when they are continuously registered.
2.3. To be grandfathered from the player’s resident boundary Member Association (the Releasing Association), to the Member Association that the player has historically been registered with (the Receiving Association), a release process will be followed. Grandfathered players must first register with Releasing Association.
2.3.1. This is done to allow the AFLA to systematically track player releases. The RAMP system will be used for all registrations.
2.4. When registering with the Releasing Member Association in the RAMP system, the player should provide all required personal information in order to fully register, including the payment of fees.
2.5. Once registered in RAMP with Releasing Member Association, the player must complete a copy of the AFLA Player Release Form (attached to this procedure) and submit it, by E-mail, to the Registrar of that Member Association. On the AFLA Player Release Form the player will be asked to identify the Member Association that they wish to be released to (the Receiving Member Association).
2.6. The Releasing Member Association will review the Player Release Form solely to ensure that all required information is present and will then immediately release the player and notify the Receiving Member Association.
2.7. Barring an exceptional circumstance, both Member Associations will agree to the release and acceptance of all grandfathered players.
2.8. The Releasing Member Association will complete the release process in the RAMP system. Once this is completed, the player’s registration will be transferred with the RAMP system from the Releasing Member Association to the Receiving Member Association. The Releasing Member Association will invoice the Receiving Member Association for any applicable fees
2.9. Unless specifically stated to be otherwise, releases for grandfathered players will remain in effect for the duration of their continuous participation with the Receiving Member Association. Annual requests for releases from the Releasing Member Association are not required in this instance.
